Minutes of Directors Meeting
The Old Colliery Offices
Tuesday 12th October 2021
Present: Michael Wright (Chair), Rita Bullock, Keith Payne, Kath Payne, Helen Greer-Waring, Martin Gray, Simon Nuttall, Mick King
Apologies: Cameron Williams, Steph
Declaration of Interest: None declared
21/117 Minutes of last meeting: Agreed
21/118 Matters arising: The board had previously been advised that all trustees, staff and volunteers should be DBS checked. Michael advised the board that not everyone needs one. Action: what roles require a DBS?
Remove Kevin as a safeguarding officer named in the safeguarding policy.
Michael, doesn’t think we need a safeguarding policy as a matter of law, but good practice may require one and he will look into it further.
Weekend opening – to be discussed. How are we going to manage this going forward to ensure the pitches are open at weekends?
Business Plan – subcommittee to be formed to take this work forward.
CCTV – Martin will follow up getting quotes.
21/119 Parish Council Rep update at next meeting
21/120 Youth Initiative a meeting was held with a few local people keen to take forward youth issues and have a provision in the village. We need to develop our partnership work. PC Williams has a lot of suggestions and is keen to get involved. Mick will progress down this path.
21/121 Renovation of Sash Windows Mick obtained a grant for partial funding (approximately 25% of the £40,000+ cost), but some questions:
- Is the quote still valid ?
- Do we need Grade 2 listings approval?
- Can we get help from the Heritage Lottery Fund?
- Would expenditure of this magnitude from the Trust’s funds be an appropriate use of resources at this time
21/122 Finance Report No report available.
21/123 Staff reports reports from Kim and Kevin, both noted.
21/124 Removal of Container must be sorted by the next meeting, Simon agreed and would make the necessary arrangements.
21/125 School Uniform Swap Service now located at CDT.
21/126 Any Other Business Social media – we need to be more visible and pro-active.
Rita gave notice that she intended to resign at Christmas/end of the year.
Recognition and a thank you to Arthur and Peter for their many years of service to the Trust. We agreed that an afternoon tea for them plus a partner may be appreciated, somewhere nice such as Van Dykes.
Date of next meeting
16th November at 6pm